Volunteer

Portals Of Wonder is an exciting, dynamic, volunteer driven charity. We are working to put smiles on 10,000 more faces of terminally ill and disenfranchised children. By lending your valuable skills and expertise together with many others who share the Portals Of Wonder mission, thousands of lives are affected. We encourage highly experienced professionals with proven track records to join us from the following fields:

• ASSOCIATE EXECUTIVE DIRECTOR / DIRECTOR OF OPERATIONS
• ATTORNEYS
• BOOKKEEPER, FULL CHARGE
• BROADCASTING EXECUTIVE PRODUCER
• CPA ACCOUNTANT
• CPA / JD ACCOUNTANT
• COMPUTER I.T. SPECIALISTS
• CORPORATE SPONSORSHIP MANAGER
• DANCE COACHES, TEACHERS, CHOREOGRAPHERS, FEMALE DANCERS
• DIRECTOR OF DEVELOPMENT
• FILM, VIDEO & AUDIO PRODUCER / DIRECTOR
• FINANCE, INVESTMENT & DEVELOPMENT SPECIALIST
• GRANT WRITER AND RESEARCHER
• HUMAN RESOURCE MANAGER
• MARKET RESEARCH ANALYST
• MARKETING AND NEW BUSINESS DEVELOPMENT VICE PRESIDENT
• MUSICAL ARRANGER
• PUBLIC RELATIONS & COMMUNICATIONS DIRECTOR
• REAL ESTATE DEVELOPER / STRATEGIST
• SYSTEMS ADMINISTRATOR
• THEATRICAL BOOKING AGENT / TOUR MANAGER
• THEATRICAL FILM DISTRIBUTOR
• THEATRICAL GENERAL MANAGER
• THEATRICAL PRODUCER / EXECUTIVE PRODUCER
• WEBMASTER
• SENIOR WRITER AND EDITOR
• FOUNDATION BOARD TRUSTEE

 

PROFESSIONAL INFORMATION AND CONTACT
INTERNSHIP INFORMATION AND CONTACT

FREQUENTLY ASKED QUESTIONS

 

ASSOCIATE EXECUTIVE DIRECTOR / DIRECTOR OF OPERATIONS

Seeking an experienced business manager and senior administrator to take a hands-on leadership role in:

• Coordinating operations and projects
• Assist in recruiting volunteers and personnel as needed
• Supervise volunteer personnel
• Assist in strategic planning and implementation for entrepreneurial start up
• Ability to work in a small office, juggling multiple priorities, be self starter

To apply, go to our Contact Us page for further information. This senior level position requires you submit samples of your project experience.

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ATTORNEYS

Experienced Pro Bono attorneys needed with specializations in theatrical, fund raising, intellectual property, SEC, non-profit, UN-NGO, landlord-tenant and real estate development. Please inquire for current needs. To apply, go to our Contact Us page for further information.

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BOOKKEEPER, FULL CHARGE

Assist Executive Director/Executive Producer with all phases of accounting through the Trial Balance.

• Working knowledge of QuickBooks Pro or similar computer package required
• Must have experience in keeping corporate accounting records and have taken courses through Trial Balance preparation
• Must have an understanding of budgeting and will assist with operating, grant, and production budget preparation
• Bookkeeping experience required and must be reflected in your resume
• Accounting major with a 3.7 GPA required
• Ability to work in a small office, juggling multiple priorities

To apply, go to our Contact Us page for further information. Please forward us your resume and at least two Accounting references.

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BROADCASTING EXECUTIVE PRODUCER

Network and cable television. Please inquire for current needs. To apply, go to our Contact Us page for further information.

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CPA ACCOUNTANT

Report to Executive Director/Executive Producer

• NYS licensed CPA required
• Must have hands-on experience in full charge bookkeeping through corporate not-for-profit tax filings
• Responsible for Operating and Production Budget preparation as well as Financial Statements
• Create Annual Report
• Ability to work in a small office, juggling multiple priorities
• Experience with non-profit organizations required
• Supervise Full Charge Bookkeeper/Jr. Accountant
• Close out monthly financials
• Assist in preparation of annual budgets
• Day to day financial and operational issues
• Experience in all realms of accounting principles
• Ability to manage and train others
• Must have knowledge of internal controls to determine the effectiveness of the organization’s internal controls and compliance
• Candidate will have a leading role in the implementation of procedures to enhance efficiency and control environment

To apply, go to our Contact Us page for further information.

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CPA / JD ACCOUNTANT

Licensed CPA/JD volunteer needed to advise on corporate not-for-profit tax filings, as well as theatrical productions, SEC, theatrical live-venue management, and acquisition & development of real estate properties.

To apply, go to our Contact Us page for further information.

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COMPUTER I.T. SPECIALISTS

We are always interested in hearing from experienced professional graphic designers, web designers, e-marketers, database specialists, server administrators, and others with strong web-related skills and a willingness to work on a growing and continually improving website, and e-campaign. This position can be done remotely.

• Three+ years of technical experience
• Ability to work in fast paced, high-pressure production environment required
• Advanced skills with MS Office tools required
• Must have excellent communication (verbal and written) skills
• Ability to work in a small office, juggling multiple priorities with fast production

To apply, go to our Contact Us page for further information. Please provide links to the web sites and other examples of I.T. and e-marketing you have developed as well as two professional references.

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CORPORATE SPONSORSHIP MANAGER

Duties include:

• Develop innovative underwriting opportunities
• Secure sponsorships for events
• Plan effective solicitation strategies
• Prepare proposals and personally solicit major gifts
• Responsible for day of event coordination
• Ability to work in a small office, juggling multiple priorities

Please inquire for current needs. Please provide track record and samples of sponsorship proposals. To apply, go to our Contact Us page for further information.

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DANCE COACHES, TEACHERS, CHOREOGRAPHERS, FEMALE DANCERS

to work on commercial vaudeville-musical theater project [in development]

1. Experienced teachers/coaches/choreographers to work with leads
2. Experienced female dancer for dance practice and stage partnership

[prefer pretty ingénue type, 5’4″, 105lbs, sings]

Dance: Charleston, Quickstep, Peabody, Foxtrot, Waltz, Tango, Ballet, Tap, Acro

Tradition: Fred Astaire, Adele Astaire, Ginger Rogers, and et al…

Producer: Portals Of Wonder

Project: Therapeutic and arts education programs are funded with donations and contracts of performances of our Broadway-style magical-musical revue, Adventures of a Wizard, which carries on the tradition of death-defying Houdini escapes, breath-taking illusions, Charlie Chaplin and Keystone Kops comic mime antics, a swinging Jimmy Durante Ragtime Dixieland Jazz Show Band, Judy Garland song bird and Fred Astaire & Ginger Rogers song & dance with the music of Irving Berlin, George Gershwin, Cole Porter and George M. Cohan, among others. Optionally, disadvantaged children from our arts education program can also perform in the book musical review, giving youth an opportunity to be in a professional production.

Must be available to interview and begin work in NYC:

Please email picture, resume, audio/video links and direct contact info.

To apply, go to our Contact Us page for further information.

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DIRECTOR OF DEVELOPMENT

Candidate will have fund raising experience in two or more of the following areas and be responsible for recruiting and leading a development team capable of taking a start up to profitability in order to achieve mission and programs:

• Foundation grants
• Government grants and RFP’s
• Annual campaigns
• Capital campaigns
• Direct marketing
• Cultivation and direct solicitation
• Board development and committee building
• Corporate gifts

Also:

• Must be able to manage multiple detailed projects and have excellent minimum five years experience preferred
• Excellent communication skills required
• Ability to work in a small office, juggling multiple priorities

Please inquire for current needs. To apply, go to our Contact Us page for further information.

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FILM, VIDEO & AUDIO PRODUCER / DIRECTOR

Experienced with bringing properties through theatrical release and/or live for tape broadcast; have full studio/shop access. Please inquire for current projects. To apply, go to our Contact Us page for further information.

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FINANCE, INVESTMENT & DEVELOPMENT SPECIALIST

Raise start up capital for theatrical/SEC for-profit structured properties. To apply, go to our Contact Us page for further information.

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GRANT WRITER AND RESEARCHER

candidate is experienced in researching and writing proposals for foundations and governmental grants and RFP’s. Please provide samples of grant proposals and RFP’s you have written. Please indicate the amount of funding received, as well as two professional references. To apply, go to our Contact Us page for further information.

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HUMAN RESOURCE MANAGER

• Recruitment of volunteer professionals to fill positions such as those listed on this page
• Create position descriptions
• Source volunteers and/or employees through non-fee sources such as the Internet and networking
• Eventually will need to maintain payroll records, personnel records and an employee manual
• Must be able to create policies
• Strong negotiation skills and interpersonal skills required
• Knowledge of labor laws needed
• Must have minimum of 5 years human resources experience
• Ability to work in a small office, juggling multiple priorities

To apply, go to our Contact Us page for further information.

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MARKET RESEARCH ANALYST

Candidate is Market Research Analyst with experience conducting research, marketing and analytical work. Qualified individuals possess skills for:

• Solid understanding of SQL, Visual Basic or another programming language, Excel and MS Access application software, and experience with relational databases, business development, lead generation, data compilation, continuously expanding data base capabilities.
• Excellent problem solving and the ability to design creative solutions in an unstructured, non-routine environment
• Interpretation and analysis with all levels of contacts
• Handling a high volume of telephone calls and correspondence (All candidates have superb communication and persuasive writing skills and experience researching and reaching CEO’s, Chairs and celebrities)
• Development and tracking of creative methods to market Portals Of Wonder’s mission, programs and it’s Off-Broadway musical show to companies and to the public
• Communicating with clients and vendors for upcoming events
• Managing mailing lists and keeping the company database current.
• Negotiating for donations/contributions

Additional Skills:

• Strong organizational skills. Detail oriented. Creative thinker. Resourceful self starter
• Completing and negotiating contracts preferred
• Researching and applying for funding and grants preferred
• Bookkeeping and budgeting knowledge preferred
• Quick learner and attracted to personal growth and development
• Computer skills: Word, Excel, Access and Internet knowledge. Experience in using Quick Books Pro preferred
• Ability to work in a small office, juggling multiple priorities
• Build relationships between community organizations, businesses and constituency to advance Portals Of Wonder’s resources
• Marketing for new business development

To apply, go to our Contact Us page for further information. Please provide your resume and work samples.

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MARKETING AND NEW BUSINESS DEVELOPMENT VICE PRESIDENT

Candidate will have marketing and new business development experience in the theatrical entertainment, communications and nonprofit industries, and be responsible for recruiting and leading a team capable of taking a start up property to profitability in order to achieve mission and programs. Candidate possesses experience with:

• 5+ years Broadway, Off-Broadway and road theatrical producing, booking, presenting and/or promoting, including branding, subscriptions, merchandizing
• Raising start-up equity investment and financing including securing sponsorships, building relationships to form partnerships with theatrical investors, agencies, producers, presenters, venue owners, promoters, buyers, PR agencies, businesses, CEO’s, chairs and celebrities, event planners, et al.
• Demonstrating strong interpersonal skills and positive attitude, superb individual and platform communication, and persuasive writing skills
• 5+ years commercial theatrical advertising and media buying, running media events and marketing theatrical and non-profit events, development and/or distribution of marketing materials including informational newsletters, brochures, flyers, posters, etc. to theatrical industry, corporations and general public
• Developing, tracking and implementing creative methods to market a theatrical musical [Portals Of Wonder’s Adventures of a Wizard], secure road tour bookings and an Off-Broadway sit down, as well as ability to market Portals Of Wonder’s mission and social programs, to buyers, investors, contributors and the general public
• Identify and market Portals Of Wonder’s community programs to organizations that serve children, families, elderly and persons with special needs
• Maintain accurate documentation of activities performed for reporting purposes
• Handle a high volume of telephone calls, correspondence and multi-tasking
• Self-motivation and ability to work independently to complete assigned tasks
• Working in a small office, juggling multiple priorities
• Proficiency in use of Microsoft Word, Excel, PowerPoint, relational databases, business development and lead generation

To apply, go to our Contact Us page for further information. Please provide your resume. This senior-level position requires candidate provide documentation showing industry specific experience and achievements in marketing and new business development including sales track records, samples of sponsorship proposals, marketing plans, PR campaigns and business proposals.

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MUSICAL ARRANGER

Ragtime, Dixieland and Tin Pan Alley band and orchestral arranging for musical theater; research of original scores; fattening via keyboard programming for live performance with acoustic instruments. Please inquire for current needs. To apply, go to our Contact Us page for further information.

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PUBLIC RELATIONS & COMMUNICATIONS DIRECTOR

The ideal candidate will have extensive theatrical and non-profit public relations experience.

Responsibilities include:

• Creating media coverage and placement, writing press releases, planning events and activities
• 5 years of theatrical marketing and PR experience
• Developing PR and marketing plan
• BA/BS degree in journalism, PR or related field preferred
• Excellent communication skills
• Collateral development experience preferred

Please provide media and marketing track record and work samples. Please inquire for current needs. To apply, go to our Contact Us page for further information.

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REAL ESTATE DEVELOPER / STRATEGIST

Restoration and development of vintage vaudeville theater property in Manhattan, NYC, as multi-use building with commercial anchorage. To apply, go to our Contact Us page for further information.

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SYSTEMS ADMINISTRATOR

We need a skilled MSCE/Windows administrator. Responsibilities include:

• Convert our current peer Windows network to one with a print and file server, including auto backups
• Transfer existing PC settings to the new PCs
• Provide all PCs with anti-virus and firewall support
• Responsible for system support to three to four computers and a single server

To apply, go to our Contact Us page for further information.

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THEATRICAL BOOKING AGENT / TOUR MANAGER

Experienced candidate will have solid background booking and managing live venue theatrical entertainment, including Broadway, Off-Broadway and road tours in regional, domestic and international markets. Please provide sales, marketing and management track record. Please call for current property, project and market focus. To apply, go to our Contact Us page for further information.

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THEATRICAL FILM DISTRIBUTOR

Please inquire for current needs. To apply, go to our Contact Us page for further information.

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THEATRICAL GENERAL MANAGER

Broadway, Off-Broadway and road tour. To apply, go to our Contact Us page for further information.

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THEATRICAL PRODUCER / EXECUTIVE PRODUCER

Broadway, Off-Broadway and road tour in regional, domestic and international markets. Please inquire for current needs. To apply, go to our Contact Us page for further information.

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WEBMASTER

The Portals Of Wonder web site is a key means for sharing information with our fans, those who need our programs and media throughout the world. The site currently receives approximately 2,000 visitors per month and is poised for enormous growth with upcoming feature additions and marketing campaigns featuring our magical musical, Adventures of a Wizard. Our site must be accessible by a wide variety of users, including novices with old browsers and low speed connections. At the same time, we want to implement advanced technologies that will appeal to power users. The Webmaster will maintain the desired look and feel of the site.

Duties:

• Development and maintenance of web site using Adobe GoLive on a Dell/Windows or similar platform.
• The Webmaster will work with a variety of content providers and departments, and also originate content.
• Program HTML and upload pages on to the site, and integrate multimedia assets and applications into the site.
• Develop and maintain a strategic plan for our Internet presence, based on management priorities, policy directions, and goals.
• Create enhancements and modifications to our web site; organize and maintain the site; adapt to a changing scene with sometimes conflicting priorities; assess new standards, technologies and trends, and formulate strategies and plans for enhancing the site; maintain cross-platform and cross-browser compatibility so that the web site is accessible from a variety of different environments.
• Produce a consistent visual image on the site by promoting uniform fonts, formatting, icons, images, layout techniques, and modularization, including maintenance of template and image archives.
• Determine appropriate compression techniques, resolutions, sizes, color maps, and depths to insure that images are delivered to the viewer at sufficiently high speed and quality
• Manage links and cross promotions with other sites, ensuring that links are up to date.
• Update information in pages and databases so that content is kept current.
• Check bugs and problems, diagnose and fix them.
• Ensure that all webmaster mail receive timely responses
• Analyze traffic statistics and report on a monthly basis relevant information and the “what & why.”
• Develop, research, lay out, write/edit new sections/features.
• Manage and upgrade the interface between website and ticket sales in-house software and off-site IP’s for Portals Of Wonder’s internet based ticketing system
• Create and maintain an e-commerce function for sales of Portals Of Wonder’s merchandise items.
• The position requires dedication and a willingness to sometimes put in more than a normal workweek

Requirements:

• Minimum three years web development experience with Windows and Macintosh platforms.
• Advanced proficiency with HTML, including style sheets, templates, complex tables, frames and image maps.
• Working knowledge of basic composition, web page layout, art and presentation packages such as MS Word, Excel, PowerPoint, QuarkXpress, PageMaker, Illustrator, Photoshop and GoLive or Dreamweaver.
• Experience with Flash, message boards, blogs, banner ads, streaming video/audio and shockwave helpful.
• Requires excellent time and project management skills as well as organizational and personal skills to work with a variety of people.
• Strong design sense along with a methodical attention to detail.
• Ability to work as team member and independently with minimal supervision
• Have a willingness to subordinate your own image of what the web should be to those of constituents and management, so that technology is a means and not the end.

To apply, go to our Contact Us page for further information. Since this is a professional position we would appreciate getting links to web sites you have designed when you apply.

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SENIOR WRITER AND EDITOR

Experienced, highly skilled and persuasive writer and editor in business, human interest, public relations and marketing.

• Demonstrate excellent visualization and communication skills
• Identify target audience and craft program message for maximum audience impact
• Communicate program’s progress in a structured and consistent manner
• Persuasive writing skills, including experience creating newsletters, web page text, brochures, flyers, proposals and other marketing materials
• Degree in Communications preferred
• 3+ years writing experience in non-structured environment preferred
• Must have excellent interpersonal skills
• Must have strong organizational and project management skills, including ability to track programs/projects over long periods of time
• Ability to coordinate several projects/responsibilities simultaneously
• Must have the ability to multi-task in a fast paced environment and use effective time management skills
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook as well as Internet familiarity

To apply, go to our Contact Us page for further information. Please provide writing samples such as publications, articles, media kits, proposals, business and marketing plans for this senior-level position.

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FOUNDATION BOARD TRUSTEE

Overview

The purpose of the Foundation is to promote philanthropic investment of time, talent, and treasure in support of Portals Of Wonder’s not-for-profit mission to provide excellent performing arts, arts education and therapeutic programs for the communities we serve. The Foundation Board of Trustees is responsible for setting policy, establishing direction, setting short and long term goals, and monitoring fund-raising performance. They will develop, review and execute a comprehensive Stewardship Program ensuring that contributions made to the organization are designated and expended in accordance with the donor’s wishes. Commitment Supports the mission/vision of Portals Of Wonder, Inc. and its programs. Participates by preparing for and attending two Board meetings per year, acting as a member of at least one committee, attending an orientation process, attending an annual Board retreat or educational session and participate in major fund-raising activities. Makes Portals Of Wonder a principal philanthropic commitment. Qualifications

1. Honesty, integrity, and high moral character
2. Ability to communicate effectively
3. Absence of ongoing, serious conflict of interest
4. A team player with a desire to contribute as both an individual
   Board member and a member of the Board, as a whole.
5. Demonstrates a record of community involvement and philanthropic
   commitment.
6. Influential and willing to open doors for philanthropy.
7. Reflect the diversity of the communities served by

Portals Of Wonder and/or provide needed expertise. Responsibilities Annually adopt and monitor Foundation Operating Budget and fund-raising performance measures and report findings to PofW/appropriate committees. To be an informed advocate for the program’s accomplishments to professional and personal acquaintances. To identify and involve individuals, corporations and foundations that might provide financial and other support for Portals Of Wonder’s programs, especially those who ultimately can provide significant gifts. To assist with cultivation and solicitation of financial support for the system. To be an active participant in the stewardship program, enabling all major donors to experience the impact of their gift. To provide permission to use my likeness and profile without compensation for promotional purposes. To make Portals Of Wonder a principal philanthropic commitment through the President’s Society Family of Donors Membership, or the Hope, Wonder & Imagination Annual Campaign, setting the example in personal giving. Recommend proposed changes to Foundation Bylaws. Develop fund-raising and stewardship policies in response to donor needs. Recommend Foundation membership and reappointment. Ensures that contributions made to Portals Of Wonder are designated and expended in accordance with the donor’s wishes. Please provide a resume or CV, past and present board affiliations and support, and your level of interest in this project using the contact information provided below

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PROFESSIONAL INFORMATION AND CONTACT:

General Qualifications – Applicants must be experienced in area of position listed above, self-starters, highly detail-oriented, organized, have excellent verbal and writing skills, professional decorum and presentation, be computer literate with email access and a PC computer with Windows, be self-directed and motivated to start and complete assignments in a timely manner, and maintain confidentiality as appropriate.

Positions are non-paying. Some may lead to a salaried position. Please check with your employer to see if they have grants or stipends; many do. Also, your circle of friends and associates may wish to provide for support or make a tax-deductible contribution towards funding your efforts for, or job position at Portals Of Wonder.

We cannot provide accommodations. However, we might be able to assist you with finding a place to stay.

Positions are on-going with a minimum commitment of from four months to a year and more. Once committed to the specifics of a position or project that you choose, you will be expected to sign a standard Non-disclosure Agreement and honor your commitment to your position or project.

Volunteer hours are generally between 10am-7pm three to five days a week. Some types of work may also be done in the evenings and on weekends.

Volunteers may work from their home or office, or from the Portals Of Wonder’s office, or a combination of the above. Some positions and projects may be accomplished by a volunteer in any geographic location in the world, such as web designer, for example.

Contact – First Contact is preferred by email. Please send a cover letter, resume, references related to credits listed in your resume, availability (start dates, available times, days and number of hours per week, and conflicts on days/nights/weekends since so many of our positions may be available for work at various days and times).

We ask that you provide work samples such as:

• Business writing samples, sponsorship proposals, budgets, fund raising, marketing and/or business plans
• URL addresses of relevant web work products or sites managed
• Sales, marketing and media track records and campaigns

Kindly submit materials as an attachment and CUT and PASTED into an email using the information below. For security reasons attachments will not be opened. They will be used for reference after volunteer position begins. Please identify which position you are applying for by putting it in the subject line of your e-mail. Except for certain types of work, out of county or state applicants need to let us know what dates they will be in our area for an in-person interview. Please include a direct telephone number.

Thank you.

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INTERNSHIP INFORMATION AND CONTACT:

General Qualifications – Applicants must be experienced in area of application listed above, self-starters, highly detail-oriented, organized, have excellent verbal and writing skills, professional decorum and presentation, be computer literate with email access and a PC computer with Windows, be self-directed and motivated to start and complete assignments in a timely manner, and maintain confidentiality as appropriate.

Miscellaneous Intership Information – Our internships are non-paying. However, check with your college to see if they have internship grants; many colleges do.

We cannot provide accommodations. However, we might be able to assist you with finding a place to stay. You may also inquire for accommodations at www.nyu.edu/housing

Internships are on-going with a minimum commitment of from three to sixteen months. There is no deadline as work is always in development and ongoing. However, once committed to the specifics of an internship, you will be expected to honor your commitment.

Applicants will live in the NYC area during internship and be available for an in-person interview.

Hours are generally 10am-7pm four to five days a week. Internships for school credit are welcomed.

First Contact is by email only – Send cover letter, resume, business writing samples [for example: fund raising and marketing plans, business plans, sponsorship proposals, budgets, etc.], references related to credits listed in your resume, and availability [start and end dates, times and hours per week].

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